OUR PROFILE
Disciplinary, Governance & Policy Section
Dato' Dr. Khairul Anuar Bin Che Azmi
Legal Adviser
Tel: +604 653 6611
Mr. Mohd Izwan Bin Hamdan
Deputy Legal Adviser (L13)
Tel: +604 653 6599
Mrs. Hanum Binti Muhamad Shkir@Abdullah
Principal Assistant Legal Adviser (L12)
Tel: +604 653 6602
Mrs. Noreen Afzan Binti Roslan
Senior Administrative Executive (N6)
Tel: +604 653 6595
Key Functions & Responsibilities
Staff Discipline, Governance & Auditing Section
Oversee and manage all matters relating to staff disciplinary proceedings and conduct across the University.
Advise Responsibility Centres (PTJs) on staff disciplinary issues and recommend appropriate courses of action for received complaints.
Receive and evaluate investigation reports from PTJs, Security Department, Sexual Harassment Core Committee, and other designated panel committees.
Execute administrative actions for misconduct and initiate formal disciplinary proceedings for severe policy violations.
Provide strategic advisory to University Management regarding proposed actions on staff disciplinary cases.
Ensure all staff disciplinary procedures strictly adhere to the Statutory Bodies (Discipline and Surcharge) Act 2000 (Act 605) to safeguard University interests.
Conduct briefings and awareness sessions for Responsibility Centres regarding staff disciplinary protocols and procedures.
Serve as the Secretariat and manage disciplinary cases for the University Staff Disciplinary Committee.
Monitor and track all staff disciplinary cases until final resolution and decision enforcement.
Administer and coordinate the University staff asset and property declaration processes.
Advise University Management on corporate governance enhancements and internal organizational frameworks.
Promote awareness on AUKU 1971, Act 605, USM Constitution, USM Student Disciplinary Rules, and financial regulations among staff and students.
Advise the Internal Audit Unit and University Audit Committee regarding auditable activities, information, and statutory compliance matters.
Assist the Internal Audit Unit and Audit Committee in detecting and investigating non-compliance with administrative and financial regulations.
Procurement Contracts & Intellectual Property Management Section
Mr. Mohd Fadzil Bin Ahmad
Deputy Legal Adviser (L13)
Tel: +604 653 6601
Mrs. Khalilah Salha Binti Muhamad Hassan
Assistant Administrative (N1)
Tel: +604 653 6609
Key Functions & Responsibilities
Procurement Contract Management & Intellectual Property Section
Manage financial contract matters, including the drafting and execution of University procurement contracts, administration of Performance Bonds, handling vendor appeals on supply issues, and monitoring executed contract performance.
Serve as the Secretariat for vendor appeal cases concerning extension of delivery periods and applications for penalty/late delivery fee waivers in cases of delayed supply delivery.
Draft, review, and negotiate commercialisation agreements involving start-up and spin-off companies under the Centre for Innovation & Consultation (CIC), while providing legal advisory on intellectual property matters.
MOU/MOA Drafting & Management Section
Mrs. Azian Binti Saaiya
Principal Assistant Legal Adviser (L12)
Tel: +604 653 6600
Mrs. Nurrul Hasyda Binti Mohd Hasim
Assistant Administrative (N2)
Tel: +604 653 6607
Miss Nur Najihah Binti Rosli
Assistant Administrative (N1)
Tel: +604 653 6607
Key Functions & Responsibilities
MoU/MoA Drafting & Management Section
Draft, review, revise, and amend Memoranda of Understanding (MoU), Memoranda of Agreement (MoA), and Letters of Intent (LoI) for academic, corporate, and commercial collaborations signed by the University.
Negotiate terms and conditions of MoUs and MoAs with the Malaysian Government, domestic and international universities, and private sector entities to protect University interests.
Consult with the Ministry of Higher Education and Attorney General's Chambers regarding amendments and drafting of higher education Acts (such as AUKU), Statutes, Rules, and MoU/MoA guidelines.
Review, analyze, and vet external MoUs and MoAs to ensure the University's strategic interests and rights are fully preserved in every collaboration.
Manage the end-to-end execution process, including document printing, signature acquisition, stamp duty execution (stamping), and systematic record-keeping of MoUs/MoAs.
Manage and curate MoU/MoA data for official reporting to Responsibility Centres (PTJs), the University Board of Governors (LGU), and the Ministry of Higher Education.
Prepare and supply verified MoU/MoA data for the Malaysian Research Assessment (MyRA) audit exercises.
Formulate and draft specific institutional policies and regulatory frameworks for the University.
Litigation & Legal Services Section
Mrs. Hanum Binti Muhamad Shkir@Abdullah
Principal Assistant Legal Adviser (L12)
Tel: +604 653 6602
Mrs. Sebrina Binti Zulkifli
Assistant Administrative (N1)
Tel: +604 653 6610
Mr. Muhamad Afif Aizat Bin Shamshul Bahrin
Assistant Administrative (N1)
Tel: +604 653 6610
Key Functions & Responsibilities
Litigation & Legal Services Section
1. Legal Advisory Services
Provide legal advice and opinions to the University and relevant stakeholders in accordance with statutory laws, University policies, and public interest.
Review and advise the University and Responsibility Centres (PTJs) regarding breach of contract cases and recovery strategies.
Ensure all legal advice provided aligns strictly with the Federal Constitution of Malaysia, existing statutory legislation, and prevailing University regulations.
2. Litigation & Legal Proceedings
Represent the University in all legal proceedings brought by or instituted against the University across all court jurisdictions.
Draft, review, vetting, and approve court pleadings prepared by external legal panels, including affidavits, notices of application, and writs of summons.
Manage, supervise, and track active litigation cases involving the University until full and final case resolution.
Monitor external panel lawyers, attend court hearings, and conduct case management discussions regarding ongoing University litigation matters.
Conduct out-of-court settlement negotiations with opposing parties, external agencies, and legal counsels.
Manage litigation for breach of study leave agreements under the Academic Staff Training Scheme (RLKA), Academic Staff Higher Education Scheme (RPTKA), Paramedics, and related schemes.
Manage recovery suits for salary overpayments, outstanding debts, issue Letters of Demand (LOD), and compile legal litigation data for University Management.
3. Drafting & Rental/Lease Management
Draft, review, and finalize tenancy and rental agreements to ensure full compliance with statutory provisions and University policies.
Advise on legal obligations and contractual implications arising from tenancy agreements for both the University and third-party tenants.
Monitor University tenancy portfolios across all campuses, including commercial premises managed by University subsidiaries, and initiate legal recovery for rental arrears.
Outside Employment & Tenancy Section
Mrs. Hanum Binti Muhamad Shkir @ Abdullah
Principal Assistant Legal Adviser (L12)
Tel: +604 653 6602
Mrs. Sebrina Binti Zulkifli
Assistant Administrative (N1)
Tel: +604 653 6610
Mr. Muhamad Afif Aizat Bin Shamshul Bahrin
Assistant Administrative (N1)
Tel: +604 653 6610
Key Functions & Responsibilities
e-External Work & Rental Section
Administer and coordinate the online application process for University staff external work engagements (e-Kerja Luar).
Review and evaluate external work applications from staff prior to submission to the External Work Committee for formal consideration and approval.
Engage and consult with applicants regarding any regulatory issues, policy compliance, or clarifications needed for their applications.
Conduct publicity campaigns, briefings, and orientation sessions on the guidelines, processes, and governance procedures for external work engagements.
Health Campus & Medical Negligence Section
Mr. Wan Amier Firdaus Wan Azaman @ Mohd Azman
Assistant Legal Adviser (L9)
Tel: +609 767 1020
Mrs. Nur Syamimi Binti Makhtar
Assistant Administrative (N1)
Tel: +609 767 1021
Key Functions & Responsibilities
Health Campus & Medical Negligence Section
Act as the University liaison in cases involving Medical Negligence / Potential Medical Negligence and insurance claims related to Hospital USM (HUSM).
Manage, monitor, and coordinate legal notifications, documentation, and liaison with panel lawyers, medical specialists, hospital departments, and relevant parties for medical negligence claims.
Represent the University in dealings with judicial courts and enforcement authorities regarding court proceedings involving USM Health Campus staff or students.
Provide legal advisory, guidance, and assist in drafting and vetting MoU, MoA, and Non-Disclosure Agreements (NDA) for the Health Campus.
Provide legal opinions, guidance, and recommend internal resolution mechanisms for legal issues involving patients, medical staff, students, or external parties.
Manage, investigate, and handle misconduct complaints involving staff and students at the USM Health Campus.
Review, advise, draft, and refine guidelines, institutional policies, SOPs, flowcharts, undertakings, and tender specifications for Hospital USM and Health Campus Responsibility Centres (PTJs).
Provide legal opinions, draft formal correspondence, and manage issues concerning commercial premises contractors and staff quarters tenancies.
Student Policy & Disciplinary Section
Mohd Izwan Bin Hamdan
Deputy Legal Adviser (L13)
Tel: +604 653 6599
Puan Siti Nurfathihah Binti Khalid
Assistant Administrative (N1)
Tel: +604 653 6608
Key Functions & Responsibilities
Student Policy & Disciplinary Section
Manage all matters related to student discipline across the University.
Advise Responsibility Centres (PTJs) on student disciplinary issues and recommend actions to be taken regarding any received complaint.
Receive investigation reports concerning student disciplinary actions from the Security Department, Examination Cheating Committee, Plagiarism Investigation Committee, and other Investigation Committees appointed by the Vice-Chancellor.
Ensure all student disciplinary procedures strictly comply with the Universities and University Colleges Act 1971 (AUKU) and the Universiti Sains Malaysia (Student Discipline) Rules to safeguard University interests against legal challenges.
Share knowledge and promote awareness among students regarding AUKU, the University Constitution, USM (Student Discipline) Rules, and related regulations to ensure compliance.
Provide briefings to Responsibility Centres on student disciplinary procedures, handling of evidence, and related administrative matters, including examination cheating management.
Act as the Secretariat to the Student Disciplinary Committee (Academic Cases), Student Disciplinary Committee (General Cases), and Student Disciplinary Appeal Committee.